What is Form 10 for in PF (Provident Fund)? In the Provident Fund (PF) system, several forms ensure that employee data stays accurate and updated. One of the most crucial among them is Form 10. This form is used when an employee leaves the organization, whether due to resignation, retirement, or termination. It helps employers officially inform the Employees’ Provident Fund Organisation (EPFO) about employee exits.
📘 Purpose of Form 10
Form 10 acts as a monthly return for exited employees. It informs EPFO that an employee has stopped working in the organization and contributions to their PF account have ended.
By submitting Form 10, employers help EPFO update employee records and ensure that employees can later withdraw or transfer their PF balance without delays.
In simple words, Form 10 = Exit Report for every employee covered under PF.
🗂️ Details Included in Form 10
Employers must provide complete and accurate details while filling Form 10. Here’s what the form typically includes 👇
| Field Name | Description |
|---|---|
| Establishment Name | Legal name of the company or organization |
| Establishment Code | PF code number allotted by EPFO |
| Employee Name | Full name of the employee leaving service |
| Father’s/Husband’s Name | For identity verification |
| Date of Birth | Employee’s date of birth |
| Date of Joining | When the employee joined the company |
| Date of Leaving | The exit date from the company |
| Reason for Leaving | Whether resignation, retirement, or termination |
| PF Account Number / UAN | PF or UAN number of the employee |
| Remarks | Additional notes, if any |
🧮 When and How to Submit Form 10
Employers submit Form 10 every month along with the Electronic Challan cum Return (ECR). It must reach EPFO by the 15th of the following month.
For example, if an employee leaves in October, the employer must report their details through Form 10 by 15th November.
The process is simple:
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Log in to the EPFO employer portal.
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Open the ECR filing section.
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Upload the employee exit details through Form 10.
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Verify the data and finalize the submission.
This process keeps EPFO records updated and ensures that employees can claim or transfer their PF funds without issues.
🧩 Importance of Form 10
Filing Form 10 is not optional—it’s a mandatory compliance under the Employees’ Provident Fund & Miscellaneous Provisions Act, 1952.
Here’s why it matters:
✅ It keeps EPFO data up to date.
✅ It ensures employees can easily withdraw PF after leaving.
✅ It prevents contribution mismatches.
✅ It helps employers stay compliant and avoid penalties.
Additionally, submitting Form 10 builds transparency between employers, employees, and the EPFO.
🕒 Example for Better Understanding
Suppose an employee named Riya resigns on 25th October 2025. The employer must include her details in Form 10while filing October’s PF return, which is due by 15th November 2025.
Once filed, EPFO updates Riya’s record, marking her as an “exited employee.” This ensures smooth processing of her PF withdrawal or transfer later.
✅ Summary
In conclusion, Form 10 is a critical monthly return that helps employers report employee exits under the Provident Fund (PF) system. Submitting it on time ensures compliance, accuracy, and smooth PF-related services for employees.
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