What are Different Types of Registered Office Shifting. Every company registered under the Companies Act, 2013 must have a registered office. This office acts as the official address where all communications, legal notices, and government correspondence are sent.
However, as a company grows, it may need to shift its registered office for reasons like expansion, cost optimization, or relocation to a better business area.
The law allows this shifting but requires specific ROC compliances based on the type of move.
Let’s explore the different types of registered office shifting and understand their requirements clearly.
🗺️ Shifting of Registered Office Within the Same City or Town
If a company moves its office within the same city, town, or village, the process is simple.
For example, moving from one street in Delhi to another street in Delhi falls under this category.
✅ Key Points:
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No approval from Regional Director (RD) is needed.
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Only a board resolution and intimation to ROC in Form INC-22 within 30 days is required.
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Necessary documents:
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New address proof (utility bill or rent agreement)
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NOC from the owner
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Copy of board resolution
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This is the easiest and fastest type of office shifting.
🏙️ Shifting of Registered Office Within the Same State (But Different ROC Jurisdiction)
Sometimes, a company wants to move to another city or district within the same state, but under a different ROC jurisdiction.
For example, a move from Gurugram to Faridabad in Haryana may involve two different ROC offices.
✅ Key Points:
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Approval from Regional Director (RD) is required.
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The company must pass a special resolution and file Form MGT-14.
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Application in Form INC-23 is submitted to RD with supporting documents.
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Once approved, Form INC-22 must be filed with the new ROC.
This process usually takes 4–6 weeks, depending on the ROC’s verification and RD’s approval timeline.
🏛️ Shifting of Registered Office From One State to Another State
This is the most complex type of registered office shifting.
It involves a change in the state of incorporation, jurisdiction of ROC, and often, alteration of the Memorandum of Association (MOA).
✅ Key Points:
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Requires special resolution and approval from Regional Director (RD).
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The company must:
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Publish a notice in newspapers (both English and regional language).
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Notify creditors, debenture holders, and regulatory authorities.
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File Form MGT-14, Form INC-23, and Form INC-22 after approval.
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The MOA must be amended to update the new state name.
This process usually takes 8–10 weeks and is handled with extra care since it changes the company’s jurisdiction.
🧾 📊 Summary Table
| Type of Shifting | Jurisdiction Change | Approval Required | Main Forms | Approx. Time |
|---|---|---|---|---|
| Within same city | No | Only Board Resolution | INC-22 | 3–7 days |
| Within same state (different ROC) | Yes | Regional Director | MGT-14, INC-23, INC-22 | 4–6 weeks |
| From one state to another | Yes | Regional Director + MOA alteration | MGT-14, INC-23, INC-22 | 8–10 weeks |
✅ Conclusion
In conclusion, the type of registered office shifting determines the level of approval and compliance required.
If the move happens within the same city, it’s quick and simple.
However, inter-district or inter-state transfers involve more steps, legal filings, and approvals from the Regional Director.
Companies must ensure they file all required forms within 30 days and maintain proper documentation to avoid penalties and delays.
It’s always advisable to consult a professional compliance expert before making such a move.