What Documents are Required for Closure of Company. When a company decides to stop its operations, it must legally close its existence under the Companies Act, 2013.
To do this, the company needs to submit specific documents to the Registrar of Companies (ROC).
These documents ensure that the closure is genuine, debt-free, and compliant with all statutory requirements.
Let’s look at the essential documents you must prepare and file for the company closure process.
🧾 Board Resolution for Closure
The first step in closing a company is passing a Board Resolution.
This document records the directors’ decision to close the company and authorizes one or more directors to manage the process.
It acts as the official approval to move forward with filing closure forms.
💡 Tip: Mention in the resolution who will handle form filing and professional certification.
📜 Shareholders’ Special Resolution
After the board’s approval, the company must also pass a Special Resolution in a general meeting of shareholders.
It confirms that the members agree to close the company.
This resolution must be filed with Form MGT-14 on the MCA portal within 30 days.
🧮 Statement of Accounts
A Statement of Accounts shows the company’s financial position, including assets and liabilities.
It must be:
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Prepared up to a date not older than 30 days from the closure application.
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Certified by a Chartered Accountant (CA).
This document proves that the company has no outstanding debts or pending obligations.
🪪 Indemnity Bond
Every director must sign an Indemnity Bond on non-judicial stamp paper.
Through this bond, they confirm that the company has cleared all liabilities and they will take responsibility if any issue arises later.
📌 It’s one of the most crucial documents to protect both the company and its directors.
🧍 Affidavit by Directors
Along with the indemnity bond, directors must submit an Affidavit declaring that:
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The company is not carrying out any business.
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It has no pending dues with any authority.
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It has no legal proceedings pending in any court or tribunal.
This declaration must be notarized before submission.
📚 Copy of PAN, MOA, and AOA
You must also attach copies of:
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PAN card of the company
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Memorandum of Association (MOA)
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Articles of Association (AOA)
These help the ROC verify the company’s identity and legal structure before approving closure.
📑 Form STK-2 and Supporting Documents
To formally apply for strike-off, the company must file Form STK-2 on the MCA portal.
This form includes all the above documents and additional attachments such as:
✅ CTC of Board Resolution
✅ Indemnity Bond and Affidavit
✅ Statement of Accounts
✅ Copy of PAN, MOA & AOA
✅ Proof of extinguishment of liabilities
Once filed, the ROC reviews all submissions before removing the company’s name from its register.
🕒 Optional Supporting Certificates
In some cases, the ROC may ask for:
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NOC from creditors or departments (if applicable)
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Income Tax acknowledgment or PAN cancellation proof
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Professional certificate from a CA, CS, or CMA
Submitting these in advance helps avoid delays in approval.
🎯 Conclusion
In summary, the company closure process requires several key documents — from board and shareholder resolutions to financial statements, affidavits, and Form STK-2.
Preparing them carefully and filing within the deadline ensures a smooth and hassle-free closure.
If you find the paperwork complex, you can always consult a professional to help with document preparation and online filing through the MCA portal.
Hope you get the clarity about What Documents are Required for Closure of Company.