What Forms to be filed for adding a Director in a Company

Not sure What Forms to be filed for adding a Director in a Company. Adding a director to a company is a crucial process that requires compliance with the Companies Act, 2013. Filing the correct forms with the Registrar of Companies (ROC) ensures the appointment is legally valid and officially recognized. Companies must complete all necessary documentation promptly to avoid penalties or rejection.

Key Forms Required for Adding a Director ✅

1. Form DIR-12 📄

• Purpose: Form DIR-12 is mandatory for notifying the ROC about the appointment of a director.

• Details Required: Director’s name, DIN (Director Identification Number), address, date of appointment, and designation.

• Attachments:

  • Consent Letter from the director

  • Board Resolution approving the appointment

  • Identity Proof (PAN card, passport, or voter ID)

  • Address Proof (Aadhaar, utility bill, or passport)

• Filing this form officially registers the new director with the ROC.

2. Director Identification Number (DIN) Application (if required) 🆔

• If the new director does not have a DIN, the company must apply for one before filing DIR-12.

• The DIN verifies the director’s identity across all companies in India and prevents duplication.

Supporting Documents for ROC Filing 📝

1. Consent Letter from Director – Confirms willingness to accept the role.

2. Board Resolution – Approved by existing directors, authorizing the appointment.

3. Proof of Identity and Address – Validates the director’s credentials.

4. Digital Signature Certificate (DSC) – Required for online submission on the MCA portal.

Steps to File Forms 🔧

1. Obtain the consent letter from the new director.

2. Verify the director’s DIN or apply for a new one.

3. Pass a board resolution approving the appointment.

4. Attach supporting documents and file Form DIR-12 on the MCA portal.

5. Receive confirmation from ROC once the appointment is accepted.

Benefits of Timely Filing 📌

• Legal Recognition: The director becomes officially part of the company.

• Avoid Penalties: ROC may impose fines for delayed or incorrect filing.

• Transparency: Maintains accurate statutory records.

• Corporate Governance: Ensures accountability and compliance under company law.

Conclusion

Hope you get the clarity about What Forms to be filed for adding a Director in a Company. Filing the correct forms is essential when adding a director to a company. Form DIR-12, along with the consent letter, board resolution, and identity proofs, ensures compliance with the Companies Act, 2013. Proper filing strengthens corporate governance, maintains ROC records, and avoids penalties, making the appointment smooth and legally recognized.