Not sure What Forms to be filed for Resignation of Director from a Company. When a director resigns, the company must follow proper procedures and file the necessary forms with the Ministry of Corporate Affairs (MCA). Filing the correct forms ensures legal compliance under the Companies Act, 2013, and protects both the company and the resigning director from future liabilities.
🧾 Essential Forms and Documents
The resignation process requires a combination of forms and supporting documents:
| Form/Document | Purpose |
|---|---|
| Resignation Letter 📝 | Director submits this letter to notify the company about their resignation, including the effective date and signature. |
| Board Resolution Accepting Resignation 🏛️ | Board passes this resolution in a meeting to formally accept the resignation. |
| Form DIR-12 📑 | Company files this form with MCA to officially remove the director from its records. Attach the resignation letter and board resolution. |
| Acknowledgment Letter (Optional) ✅ | Company can issue this letter to confirm resignation acceptance. It serves as proof for the director. |
✅ Key Point: Form DIR-12 is mandatory. The resignation does not take legal effect until MCA approves it.
⚙️ Step-by-Step Filing Process
1️⃣ Submit Resignation Letter
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First, the director drafts and signs the resignation letter.
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Then, they submit it to the board of directors.
2️⃣ Board Passes Resolution
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Next, the board holds a meeting to review the resignation.
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The board accepts the resignation and records it in a resolution, signed by the chairman or company secretary.
3️⃣ File Form DIR-12 with MCA
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The company files Form DIR-12 on the MCA portal.
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The form must include:
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Resignation letter of the director
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Board resolution accepting the resignation
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Once approved, the director is officially removed from MCA records.
4️⃣ Issue Acknowledgment Letter (Optional)
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Finally, the company can issue an acknowledgment letter to the resigning director.
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This letter provides proof for audits or future reference.
🧩 Example
Suppose Mr. X resigns as director of ABC Pvt Ltd:
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First, Mr. X submits his resignation letter with the effective date.
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Next, the board passes a resolution accepting the resignation.
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Then, ABC Pvt Ltd files Form DIR-12 with MCA, attaching the resignation letter and board resolution.
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Finally, the company issues an acknowledgment letter to Mr. X.
After completing these steps, Mr. X ceases to be a director and is no longer responsible for company actions from the effective date.
✅ Key Points to Remember
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Always file Form DIR-12; other documents like acknowledgment letters are optional but recommended.
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Ensure the resignation letter, board resolution, and DIR-12 filing all have consistent dates.
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Keep copies of all documents for audits and recordkeeping.
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Proper filing protects both the company and the director from future legal liabilities.
Hope you get the clarity about What Forms to be filed for Resignation of Director from a Company.