To maintain ESI records, the following steps should be taken:
1. Employee register: Maintain a register that contains the name, address, gender, date of birth, family details, date of joining, and other relevant information of all employees who are covered under the ESI scheme.
2. Attendance register: Maintain a register that records the attendance of all employees on a daily basis.
3. Wage register: Maintain a register that records the wages paid to each employee along with the attendance details.
4. Challan register: Maintain a register that records the details of the ESI payments made along with the challan numbers.
5. Accident register: Maintain a register that records the details of accidents that occur on the premises of the organization.
6. Inspection book: Maintain an inspection book that records the details of any inspection conducted by ESI officials.
7. Notice board: Display a notice board that contains information related to the ESI scheme, such as the benefits available, contribution rates, and contact details of ESI officials.
8. Other documents: Maintain other relevant documents, such as the certificate of registration, returns filed, and correspondence with ESI officials.
It is important to ensure that all the records are maintained accurately and up-to-date. Any discrepancies or inaccuracies in the records can result in penalties and legal issues.
